A transparent process, from first call to permanent residence
Every client engagement follows a structured, RCIC-supervised workflow. Here is exactly what happens at each stage — what we do, what you do, and how long it takes.
Free 30-minute consultation
Your first conversation with Tony is complimentary and carries no obligation. In 30 minutes we cover your immigration history, current status, work experience, language scores, and family situation.
By the end of the call you will know which programs you are likely eligible for, a realistic timeline, and what a retainer engagement would involve. If we are not the right fit — or if your case is straightforward enough to handle independently — we will tell you plainly.
What to expect
- Honest eligibility assessment — no false promises
- Plain-language explanation of PNP, RCIP, and Express Entry options
- Estimated timelines and processing fees (government fees separate from retainer)
- Clear next steps if you decide to proceed
No obligation. 30 minutes. Complimentary.
From assessment to permanent residence
We conduct a full review of your profile against current program criteria before any application work begins.
- Review all supporting documents for completeness and authenticity
- Score your Express Entry profile and identify PNP and RCIP streams you qualify for
- Identify gaps — missing language tests, credential assessments, or work history documentation
- Prepare a written strategy memo outlining recommended pathway and rationale
- Gather and submit identity documents (passport, PR card if applicable)
- Provide employment records, pay stubs, and reference letters
- Share language test results (IELTS, CELPIP, TEF Canada)
- Provide educational credential assessment (ECA) if required
- Valid passport (all pages)
- Language test results (within 2 years)
- ECA from a designated organization (WES, ICAS, etc.) — must have been issued within the past 5 years for Express Entry use
- Employment letters confirming NOC/TEER code, hours, and duration
- Pay stubs or T4 slips (last 2–3 years)
We select the optimal pathway — PNP stream, RCIP community, or Express Entry — and build a filing strategy around current intake windows.
- Monitor active PNP draws and RCIP community intake windows
- Confirm employer or community partner eligibility where required
- Advise on timing — whether to wait for a higher-scoring draw or apply now
- For PNP: prepare and submit Expression of Interest (EOI) to the provincial portal. For RCIP: support the designated employer in submitting a recommendation to the community organisation, then prepare the applicant's IRCC permanent residence application once the community recommendation is issued
- Confirm job offer details with employer (if employer-tied stream)
- Review and sign the EOI before submission
- Notify us immediately of any change in employment, address, or family status
- Signed job offer letter on employer letterhead (employer-tied streams)
- Business registration or CRA number (employer verification)
- Community support letter (RCIP streams)
We prepare every form, letter, and supporting document package to IRCC and provincial standards before anything is submitted.
- Complete all IRCC and provincial forms on your behalf
- Draft a detailed personal history narrative and Schedule A
- Write a cover letter explaining your case and addressing any potential concerns
- Organize the full document package in the order IRCC requires
- Conduct a pre-submission quality review against the current checklist
- Review and sign all forms — you are legally responsible for accuracy
- Obtain police certificates from every country you have lived in for 6+ months since age 18
- Complete an IRCC-approved medical exam with a designated physician
- Provide biometrics at a Service Canada or IRCC-designated location
- Police certificates (Canada + all countries of residence)
- Medical exam results (IMM 1017B from designated physician)
- Biometrics confirmation receipt
- Birth certificates and marriage/divorce certificates (if applicable)
- Proof of funds (bank statements, 3–6 months)
We submit the complete application and monitor its progress through the IRCC and provincial portals.
- Submit the application electronically via IRCC Secure Account or provincial portal
- Confirm receipt and obtain the application number
- Monitor processing queues and flag any requests for additional information (RFIs)
- Respond to IRCC or provincial officer queries on your behalf
- Pay government processing fees (separate from retainer — amounts vary by stream)
- Respond promptly to any requests we forward from IRCC
- Maintain your current immigration status throughout processing
- Government fee payment receipts
- Updated documents if requested by IRCC (e.g. renewed passport)
Once a provincial nomination or community recommendation is issued, we prepare and file the federal permanent residence application.
- Prepare the federal PR application (IMM 0008 series and supporting schedules)
- Update any documents that have changed since the provincial stage
- Submit the application and monitor IRCC processing
- Coordinate the COPR (Confirmation of Permanent Residence) landing process
- Pay the Right of Permanent Residence Fee (RPRF) — currently $600 per adult (as of April 30, 2026)
- Attend any required interviews (rare for PNP and RCIP streams)
- Confirm your intent to reside in the nominating province (PNP) or community (RCIP)
- Provincial Nomination Certificate or RCIP community recommendation letter
- Updated police certificates if originals are more than 12 months old
- Updated medical exam if more than 12 months have passed
- RPRF payment receipt
Receiving your COPR is the beginning, not the end. We help you land correctly and connect you with settlement resources.
- Brief you on the COPR landing process and what to expect at the port of entry
- Advise on SIN application, health card, and driver's licence timelines
- Connect you with settlement agencies and community resources in your destination
- Remain available for post-landing questions for 90 days after COPR issuance
- Land before the COPR expiry date
- Provide your Canadian mailing address and photo to IRCC promptly after landing — your first PR card is mailed to you automatically and does not require a separate application in most cases
- Register with settlement services in your community
- COPR (Confirmation of Permanent Residence)
- Valid passport for port-of-entry landing
- Proof of address for PR card application (IMM 5444)
How the two tracks differ in practice
The six steps above apply to both pathways. These are the key differences in how each track unfolds.
| Factor | PNP | RCIP |
|---|---|---|
| Who nominates you | Province (e.g. Ontario, BC, Alberta) | Participating rural community |
| Employer requirement | Required for most streams; some human capital streams do not require a job offer | Required — must have a qualifying job offer from a community employer |
| EOI portal | Provincial portal (e.g. OINP e-Filing Portal) | Community economic development organisation (manages local intake; designated employer submits recommendation to community, then applicant applies to IRCC) |
| Processing time (provincial stage) | 3–6 months after EOI invitation | 4–8 months after community recommendation |
| Residency obligation | Intend to reside in nominating province | Must intend to reside in the recommending community (no mandatory post-landing residency period) |
| CRS score impact | 600-point boost added to Express Entry profile upon nomination | Separate federal stream — CRS score not the primary selection factor |
What happens when a stream closes or your situation changes
Stream closes mid-application
Provincial streams and RCIP community intakes open and close without notice. If a stream closes after your application is submitted, IRCC and the province are obligated to process it. If it closes before submission, we pivot to the next-best pathway at no additional strategy fee.
Job offer withdrawn
For employer-tied streams, a withdrawn job offer typically ends eligibility for that specific stream. We immediately assess whether a human capital stream, a different province, or a new employer arrangement can preserve your timeline.
Change in family status
Marriage, separation, birth of a child, or a dependent turning 22 must be reported to IRCC immediately. We handle the amendment filings and advise on any impact to processing.
Language or credential scores expire
IELTS and CELPIP results are valid for 2 years. ECA reports used for Express Entry must have been issued within the past 5 years — an older ECA will need to be renewed before your profile can be submitted or updated. We track expiry dates for every active client and flag renewals before they become a problem.
Transparent fee structure
Our retainer covers all professional services from assessment through COPR. Government processing fees are separate and paid directly to IRCC or the province.
Initial retainer
A fixed retainer is agreed upon at engagement and covers the full scope of services from assessment through federal PR submission. The retainer is quoted in writing before you sign anything.
Payment schedule
The retainer is typically split into two or three instalments tied to milestones: assessment completion, provincial submission, and federal PR submission. No instalment is due until the preceding milestone is reached.
Government fees (separate)
IRCC and provincial processing fees are paid directly by you to the government. Common fees include the provincial nomination application fee (varies by province), the federal PR processing fee ($990 per adult for economic-class principal applicants as of April 2026), and the Right of Permanent Residence Fee ($600 per adult as of April 30, 2026).
No outcome-based fees
We do not charge success fees or tie any portion of our retainer to a positive outcome. Charging fees contingent on approval is prohibited under CICC regulations.
RCIC / CICC #R421127 — All fees are quoted in writing before engagement. Retainer amounts vary by case complexity and are available on request.
Ready to map out your pathway?
Book a free 30-minute consultation. We will assess your profile, identify the strongest program options, and give you a clear picture of timelines and next steps.
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